Upload your rota
Keep using your existing Excel rota. Upload it and staff receive their shifts straight away.
FIRST FULL CALENDAR MONTH FREE
Stop ringing around.
Start managing smarter.
Rotas, sickness cover, shift swaps, holidays, GPS clock-in/out and payroll-ready hours — all in one simple system built for independent hospitality businesses.
£24.99
per venue / month
Unlimited staff. No contract. Cancel anytime.
✓ First month FREE
✓ First rota setup FREE
✓ Training FREE
Swapste
Manager Dashboard
Live
Today's shifts
8
Cover needed
Friday · 17:00 – 00:00
Holiday request
Awaiting manager approval
Shift covered
Rota updated automatically
✓
BUILT FOR REAL HOSPITALITY TEAMS
The rota isn't usually the problem.
It's everything that happens afterwards.
Someone calls in sick. Someone needs a holiday. Two staff want to swap shifts. Someone is late. Payroll needs the actual hours. Suddenly the manager is juggling phone calls, messages, spreadsheets and group chats.
Swapste puts it all in one place.
ONE SIMPLE SYSTEM
Everything around your rota, sorted.
Find shift cover
Staff request cover in the app and suitable colleagues can offer to take the shift.
Direct shift swaps
Staff can arrange swaps directly while the manager keeps final approval.
Holiday requests
Staff submit holiday and time-off requests without another spreadsheet, notebook or message thread.
GPS clock-in/out
Verify staff attendance at the workplace and keep a clearer record of actual start and finish times.
Payroll-ready hours
Track hours worked and download an Excel report to make payroll preparation faster.
Attendance issues
Record sickness, lateness, no-shows and other attendance exceptions for managers to deal with.
Instant notifications
Staff and managers are kept informed when rotas, cover, swaps and approvals change.
SIMPLE BY DESIGN
From Excel rota to a connected team.
01
Upload
Create your rota as normal and upload it to Swapste.
02
Notify
Staff can immediately see their upcoming shifts.
03
Manage
Cover, swaps, holidays and attendance are handled in the app.
04
Export
Download worked hours to make payroll preparation easier.
SEE IT WORK
Three minutes. One real workflow.
See a rota uploaded, a member of staff request cover, another employee offer to work it, and the manager approve the change.
The demo also shows how staff can arrange direct shift swaps while managers stay in control.
3-minute Swapste demo
Video will be added here
SIMPLE PRICING
No complicated packages.
Swapste
£
24.99
/ venue / month
- ✓ Unlimited staff
- ✓ Rota management
- ✓ Shift cover
- ✓ Direct swaps
- ✓ Holiday requests
- ✓ GPS clock-in/out
- ✓ Attendance management
- ✓ Payroll-ready hours export
- ✓ Notifications
- ✓ First rota setup included
- ✓ Manager & staff training included
No contract.
Cancel anytime.
Start your free month
PERSONAL SETUP & SUPPORT
You won't be left figuring it out yourself.
I'm Stephen, the founder of Swapste.
If you decide to try Swapste, I'll personally help set up your first rota and provide the initial manager and staff training.
The aim is simple: get your team using it properly from day one without charging you setup or training fees.
TRY SWAPSTE
Your first full calendar month is on us.
No contract. No setup fee. No per-user charges. If Swapste doesn't make managing your team easier, simply cancel.